Steps 1 - 3 (controlled by the college)

The training provider compiles a summative portfolio and collates an employer reference for the apprentice

The BCS define the folder structure required for uploading.

The root folder name should be the apprentice name concatenated with their ULN (Universal Learner Number) (note to assessors: the ULN can be obtained from ProMonitor)

Within the root folder there must be the following subfolders:

Click on each one to see details of the required contents

• Summative Portfolio
• Knowledge Module Certificates
• Functional Skills
• Employer Reference
• Gateway Form

The provider, employer and apprentice select a project and agree a project date

There are summary descriptions of the available projects on the specific apprenticeship pages. You have to choose which project you wish to do and this is entered on the gateway form.

The project will be run under controlled conditions in the college and therefore the college will be suggesting suitable dates for your cohort .

Apprentice, provider and employer agree they are ready for end point assessment (EPA) and sign the gateway application form

The form is prepared by the college with the details of the apprenticeship and the apprentice, the chosen project and its proposed start dates.

Signed declarations are required for:

• All the requirements for awarding a certificate have been met
• All the required knowledge modules or vendor certifications have been completed and passed
• Functional skills in Maths and English have been completed and a grade C or above achieved (or GCSE equivalent)
• The summative portfolio evidence best demonstrates the minimum requirements to meet the standards
• The employer reference supports the evidence submitted
• The apprentice grants the BCS authority to apply for certification
• The apprentice is in full time employment for the duration of the apprenticeship, including EPA
• The apprentice has completed the 20% off the job training requirement
• The BCS has been selected as the EPA organisation on the apprentice ILR

Once the form is completed the college exams officer emails it to the BCS team and your assessor. The assessor then copies it into your Gateway Form folder. This must be done at least 10 working days before the start of the synoptic project.

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