Steps 1 - 3 (controlled by the college)

The training provider collates the content of the apprentice’s summative portfolio and employer reference.

The BCS define the folder structure required for uploading.

The root folder name should be the apprentice name concatenated with their ULN (Universal Learner Number) (note to assessors: the ULN can be obtained from ProMonitor)

Within the root folder there must be the following subfolders:

Click on each one to see details of the required contents

• Summative Portfolio
• Knowledge Module Certificates
• Functional Skills
• Employer Reference
• Gateway Form

The provider, employer and apprentice select a project and agree a project date

There are summary descriptions of the available projects on the specific apprenticeship pages. You have to choose which project you wish to do and this is entered on the gateway form.

The project will be run under controlled conditions in the college and therefore the college will be suggesting suitable dates for your cohort .

Apprentice, provider and employer agree they are ready for end point assessment (EPA) and sign the gateway application form

The form is prepared by the college with the details of the apprenticeship and the apprentice, the chosen project and its proposed start dates.

The training provider confirms that:

• all Knowledge and Understanding is assessed on programme through Knowledge Modules and Vendor or Professional Qualifications has been completed and achieved a pass.
• that Functional Skills in Maths and English have been completed and achieved a C grade or above (or equivalent).
• that the Apprentice submits the following evidence to best demonstrate how the minimum requirements for these criteria has been met.
• that the apprentice has completed the minimum requirement of 20% off-the-job training, relevant to their apprenticeship.
• confirm that BCS has been selected as the EPA organisation on the apprentice ILR
• confirm that the whole portfolio of evidence has been checked and in the opinion of the training provider meets the specific standard (as shown in Template 5 in the Standard Specific Guide and the Occupational Brief)
• The Summative Portfolio provides evidence against the totality of the standard. This is key to ensure the validity of the final assessment decision.

The employer confirms that:

• employer reference is in support of the evidence submitted.
• the apprentice is in full time employment at their declared place of work, covering the duration of the apprenticeship including the period covering the End Point Assessment.

Once the form is completed it is uploaded to ACE360 and emailed to the BCS team. The assessor then copies all the required documents to ACE360 and confirmed the candidate is ready of EPA. This must be done at least 10 working days before the start of the synoptic project.

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